Travel and Per Diem (300)

Enter proposed amounts for travel expenses. Use the drop-down field next to Description to choose the type of travel expense.

Example:
A subgrantee plans to send one employee to attend a Project Management training in Corpus Christi. The course is three days long and requires three nights hotel stay, mileage expense, and meals (per diem).
As there are three travel expenses, three separate pages will have to be created & saved under Travel and Per Diem (300).

1. Description - select Hotel Expenses from the drop-down menu
2. Please explain - to attend PM training in Corpus Christi TX
3. Unit price - $100 (Room must not exceed GSA federal domestic maximum per diem rate)
4. Quantity - 3
5. Purpose/Details - explain the reason for this trip
6. Select Save button. Once saved the system will calculate the Total Cost
7. Allocate the total cost by placing amount in the TxDOT, Match, or Program Income field.
   Note: The allocated amount must equal the calculated total amount or you will receive an error message.
8. Select Save button.

Out-of-state travel requires TxDOT approval.

Multiple trips' cost estimates can be grouped by expense type, for example (hotel):
There are 4 conferences/trips anticipated during the grant year. The plan is to send 2 staff persons to each conference for 3 nights each.
4 conferences X 2 staff persons X 3 nights X GSA rate $94 = $2,256 for hotel

Select the Add button to create another travel type expense page, if needed.

When you create & save multiple pages, a drop-down field appears in the upper right corner of your screen. Select any travel expense type item from the drop-down to view it on your screen.

Remember to Save your work - Every 15 minutes eGrants times out, whether you're typing or not.