Use current State Rates* for all travel expenses.
*The State uses the General Services Administration (GSA) rates.
Description - Enter a brief description of the travel expense being claimed.
Enter qualified travel expenses, e. g., Mileage, Air Fare, Hotel, Meals, Vehicle Rental, etc. in the Unit Price fields, and the Quantity fields.
Enforcement Mileage does not apply to General Grants. Use the most current State of Texas reimbursement rates. Ensure that you claim either, your agency/org. rate, or the current State mileage rate (whichever is lower) in order to receive full reimbursement for your mileage.
Indicate whether amounts are to be reimbursed by TxDOT or enter them as Match. The allocated amounts must equal the calculated total amount. Select Save.
The State rate for reimbursement for a hotel room does not include applicable taxes. However, tax is a reimbursable expense.
For meals per diem, only actual costs incurred may be claimed, up to and not to exceed daily per diem rate limit. Meal receipts are required.
Provide comments in the Comments field, if necessary. Select Save.
Note-the Travel and Per Diem page has an ADD button, meaning that multiple pages can be added/saved. If multiple people have traveled during this reporting period, travel expenses can be entered for each individual on a separate page.
Select ADD to create another Travel and Per Diem page, then enter travel expenses for the next individual, Save, repeat for all those who traveled.
After creating & saving multiple pages, a drop-down field appears in the upper right of your screen. It lists your pages saved. Click on any item on the drop-down list to go to that particular page.
eGrants allows for attachments. Only one attachment per upload page. Each file uploaded must be less than 4MB. File types accepted: bmp, doc, docx, gif, jpg, pdf, png, ppt, tif, txt, wpd, xls, xlsx.
Attach documentation to support each travel expenditure, i.e., invoice, receipt, etc. To attach a document, select Browse, locate your file, click Open. Then, click Save to upload to eGrants.
To view the attachment, click the file's link. When an attachment is modified, the attached doc must be deleted, and the modified version re-attached. Select Save.
Save your work - Every 15 minutes eGrants times out, whether you&'re typing or not.