When reviewing the Budget Summary, you may have to click on the Save button for the page to recalculate any changes that may have been made to any of the budget pages.
Click on the budget category under Related Pages to return to a specific budget page. If you need to make a change to a budget page (for example, to add more match to the proposal) make sure you click the Save button when you return to the Budget Summary to recalculate all pages.
The Subgrantee’s expenditures may overrun a budget category (I, II, or III) in the approved Project Budget without a grant (budget) amendment, as long as the overrun does not exceed a total of five (5) percent per year of the maximum amount eligible for reimbursement (TxDOT) in the attached Project Budget for the current fiscal year. This overrun must be off-set by an equivalent underrun elsewhere in the Project Budget.
The steps involved in this process include:
Click on the box(es) under the budget category fields (above the “Current Expenditures” shaded in yellow) for the budget category with a line item overrun.
Provide an explanation, including which line item budget the underrun will come from to cover the underrun.
Any overrun of more than five (5) percent of the amount eligible for reimbursement (TxDOT) in the attached Project Budget requires an amendment of this Grant Agreement. eGrants will provide an error message in this case and will not allow the RFR to be submitted. The costs will have to be reduced (to bring the overrun down to less than five percent) or the grant will have to be amended.
For STEP Grants Only
If the Current Expenditures for TxDOT PI&E Activities or Administrative Duties is exceeding the approved budget:
Click on the box(es) under the budget category fields (above the “Current Expenditures” shaded in yellow) for the budget category with a line item overrun.
Provide an explanation, including which line item budget the underrun will come from to cover the underrun.
Click on the Save button.