A short description of the supply costs must be typed in the Description box as this is a required field.
Enter Unit Price and Quantity of the supplies purchased.
Click on Save to calculate the total.
Allocate the amount by entering the TxDOT and Match amounts in the appropriate boxes. (Note: The allocated amounts must equal the calculated total amount).
Provide any comments in the Comments box.
To request reimbursement for additional supplies, click on the Add button to create another Supplies (500) page.
Note: Specific supply items should be itemized on separate Supplies (500) pages, i.e., Citation books, postage, staplers, etc.
Note: General office supplies, such as paper, pens, folders, etc. may be entered on one Supplies (500) page.
Example:
Description - general office supplies
Unit Price – Enter total costs for supplies for reporting period
Quantity – Enter 1
Attach documentation to support the supplies expenditure i.e., invoice, receipt, etc. To attach a document click the Browse button, navigate to the location on your computer or on your network where the file is located, click the file you want to attach, and then click the Open button.
Click on the Save button.